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FINANCE MANAGER FOR THE IBM PC Version 3.0 EVALUATION COPY A Personal/Small Business General Ledger System For The IBM Personal Computer (C)Copyright 1984 Genesis Software By Genesis Software P.O. Box 16007 Colorado Springs, CO 80935-6007 FINANCE MANAGER VERSION 3.0 EVALUATION COPY EVALUATION COPY This is an evaluation copy of FINANCE MANAGER. In several places of this manual you will notice the following message: --------------- EVALUATION COPY - SECTION OMITTED ---------------- We feel that there is enough of the manual included to allow you to make a good evaluation of FINANCE MANAGER. There are many reasons why we did not include the entire manual on disk. 1. We would like to encourage more of our users to become contributors. We have priced FINANCE MANAGER very fairly and we feel it is a great bargin. We hope you will support lower priced software by readily paying. Other software houses will then be forced to take notice. 2. We feel that the honesty of our "registered" users should be rewarded. They are entitled to extra value and support which should be rightfully denied to those who do not pay. 3. The complete documentation takes up to much disk space. We hope that you will not be closed minded about the omissions, and hope to have you on our list of registered contributors soon. Anyone may obtain an evaluation copy of FINANCE MANAGER from a friend or club. After you have had a chance to use and evaluate the program in your own environment, you are trusted to either send in a contribution or to discontinue use of the program. In any case, you are encouraged to copy this program for evaluation by others. -2- FINANCE MANAGER VERSION 3.0 EVALUATION COPY TABLE OF CONTENTS Table of Contents..............................................3 Features of FINANCE MANAGER....................................4 General Information........................................... 5 System Configuration.......................................... 5 The all helpful "Esc" key..................................... 5 Getting Started............................................... 6 Running the sample accounts................................... 6 The Main Menu................................................. 7 Ending/Restarting the program................................. 7 Adding or changing the Chart of Accounts...................... 7 Entering transactions (General Journal Entries)...............10 Entering transactions with more than one Debit or Credit......11 Fiscal Year, Setting The Beginning Month......................11 Changing/Correcting General Journal Entries...................11 Sorting General Journal Entries...............................12 The Utilities Menu............................................12 Changing the default date.....................................12 Changing the company name.....................................12 Changing the System Configuration.............................13 Graphics Display..............................................14 The Reports Menu..............................................15 Listing or Printing the Chart of Accounts.....................15 Listing or Printing Reports...................................15 Sending reports to a disk file................................16 End of year (or accounting period)............................17 Financial Manager Uses........................................17 Helpful Hints.................................................18 Authors Notes.................................................18 Upgrade Policy................................................18 Enhancements list by version..................................18 Disclaimer....................................................19 Restricted permission to copy.................................19 The User Supported Concept....................................20 If you need help..............................................21 Why should I pay?.............................................21 Index.........................................................21 Order form....................................................22 ************ ALL USERS SHOULD READ GETTING STARTED ************ -3- FINANCE MANAGER VERSION 3.0 EVALUATION COPY FEATURES OF FINANCE MANAGER --------------------------- Finance Manager is a brand new personal/small business general ledger system for the IBM PC and PC/XT. It is being marketed as a User Supported package and is available by request at the address above. This software is a menu driven double entry bookeeping system which is suitable for personal or small business use. It is easy to use, but you must understand double entry (debits & credits) bookeeping. Some of its features include the following: * Up to 399 accounts * Monthly, quarterly or yearly report * Trended reports * Account history statement * Multiple sets of books * General journal statement * Profit & loss statement * Balance sheet statement * Three subtotal levels * Sources & Uses of funds statement * Customized configuration * Up to 4,000 transactions per year * Save reports to disk file * Unlimited transactions on a PC/XT * Automated closing entries * Ability to sort transactions * Beginning balances automatically set each year * Defaults for input fields to minimize data entry * Ability to correct & delete transactions * Multiple debits & credits per transaction * Graphics display for account balances * Variable fiscal year capability We feel that Finance Manager is the best and easyiest to use complete personal/small business General Ledger package available. Please try it out and make copies for your friends. All documentation for using Finance Manager is on the disk. Any comments about Finance Manager are welcomed and should be sent to the address above. -4- FINANCE MANAGER VERSION 3.0 EVALUATION COPY GENERAL INFORMATION FINANCE MANAGER is a general purpose "GENERAL LEDGER" program suitable for home finance or small business uses. It is designed specifically for ease of use with minimal bookeeping experience. FINANCE MANAGER will keep track of all your Assets (things you own), Liabilities (who you owe), Net Worth, Income and Expenses. Although this menu driven program is simple enough to use without these instructions, it is advised to at least skim through them. Double entry (debits & credits) bookeeping is used in this program. Although the user is not expected to be an expert in accounting, some basic knowledge of bookeeping fundamentals is needed in order to set up your chart of accounts and to enter transactions. Two demonstration accounts (one personal, one business) are included on the program disk in order to assist you in getting started. Many people can use FINANCE MANAGER without training or instructions. It is advised, however, that you read the documentation carefully to pick up the fine points of the program. You can keep multiple bookeeping systems with FINANCE MANAGER, however it is advised to keep each system on a separate data diskette. SYSTEM CONFIGURATION The minimum system configuration for this package is as follows: Required: * IBM PC or XT * Either a monohcrome or color board * 80 column display * 256K memory * 1 disk drive * 1 Formated data diskette for each accounting system * 1 Formated program disk * IBM DOS (Version 1.1 through 2.1) Optional: * More memory * second disk drive * Hard disk * 80 column printer THE ALL HELPFUL "Esc" KEY In order for you to stop any function and go back to the menu, there is an escape feature. When ever you want to get out of what -5- FINANCE MANAGER VERSION 3.0 EVALUATION COPY you are doing the "Esc" key will get you back to the menu. If you have made an error when inputing data the system gives you a chance to correct any errors before saving the inputs. This feature will also stop the printing of any reports. GETTING STARTED To start FINANCE MANAGER, boot your system with DOS in the usual fashion. Next format two disks, one or both with the DOS "FORMAT /S" command. Label the one formated with the "/S" option "Program Disk" and the other "Data Disk". Using DOS the "COPY" command, copy files "AUTOEXEC.BAT" & "FM.EXE" from the FINANCE MANAGER master disk to your "Program Disk". File away the FINANCE MANAGER master disk for backup. (Don't forget to make a copy for your friends.) You are now ready to get going! If you want to customize your printer you should read the section on changing the system configuration on page 13. Put the "Program Disk" in drive A: and if you have two drives put the "Data Disk" in drive B: and reboot your computer, or type "autoexec" at the DOS "A>" prompt. XT owners: --------------- EVALUATION COPY - SECTION OMITTED ---------------- RUNNING THE SAMPLE ACCOUNTS There are two demo packages for you to practice with. The first is a file called "WORK" and the second called "HOME". Both of these packages are provided to give you sample Chart of Accounts and Transactions (journal entries). To use these demo packages you must copy the "HOME.*" & "WORK.*" files from the FINANCE MANAGER master disk to a data disk. You should now be running FINANCE MANAGER and have a "Do you want color" prompt on your screen. If you are not, Type "AUTOEXEC" from the DOS "A>" prompt. After you answer the Color question with a "Y" or a "N" you should be looking at the introduction screen display. At this point the system will ask you which disk drive your data disk is in. If you have only one disk drive, you should remove the "Program disk" and put your "Data disk" in the drive. Normally you would put your data disk in the drive of your choice, but for this demonstration enter the drive letter of the disk with the "HOME.*" or "WORK.*" files on it. -6- FINANCE MANAGER VERSION 3.0 EVALUATION COPY After you answer the data drive prompt you will be asked for a file name. If you are using the demo packages answer with either "WORK" or "HOME" and press return. The rest of this documentation is used in conjunction with these demo packages. You should be at the main menu. Feel free to experiment, you can't get into much trouble with the demo accounts. If you don't have a printer you should not try to print reports. Listing to the screen is your only option. For those who are a little unsure of experimentation, you should continue to read this documentation. THE MAIN MENU The main menu follows. In the next 6 sections we will talk about each menu selection. FINANCE MANAGER MASTER MENU Esc End/Restart Program F1 Utilities Menu F2 Reports Menu F3 Add/Chg Chart of Accounts F4 Enter Journal Entries F5 Change Journal Entries F6 Sort Journal Entries ENTER FUNCTION __ Menu selections "F1" and "F2" are used to go to the Utilities menu and the Reports Menu respectivly. These selections will be talked about later. ENDING/RESTARTING THE PROGRAM Selection "Esc" on the master menu is used to end the program OR to select a different set of books on the same or different disk. Some errors, such as a Disk Full error, are not recoverable and will end the program without a restart option. This will allow you to fix the problem before continuing. --------------- EVALUATION COPY - SECTION OMITTED ---------------- ADDING TO OR CHANGING THE CHART OF ACCOUNTS Master menu selection "F3". The first step in setting up a bookeeping system is to create a Chart of Accounts. This chart of accounts is a listing of all assets, liabilities, income and -7- FINANCE MANAGER VERSION 3.0 EVALUATION COPY expenses. You also need a Capital account and a Retained Earnings account. The Capital account is used to show your initial investment and your net worth. Capital, or Equity as some people call it, is best explained in a beginners bookeeping book. If you do not understand each of the account types mentioned above, you should refer to a bookeeping book at this point. Next make a list of all your assets, liabilities, income and expenses. The demo packages have a Chart of Accounts already set up and may be useful to look at when setting up your accounts. Every account must have a number between 1 and 399 and be assigned a type code, A=Assets, L=Liabilities, C=Capital or Equity, R=Retained earnings, I=Income and E=Expense. Every Chart of Accounts must have one capital (type C) (or equity) account and one Retained Earnings (type R) account. These two account types are used to determine net worth and to make the Balance Sheet balance. The Retained Earnings account is never used by you but is used by FINANCE MANAGER. This account is used auto- matically whenever it is printing a Balance Sheet report. --------------- EVALUATION COPY - SECTION OMITTED ---------------- When you are setting up your Chart of Accounts and assigning account numbers to each account you must keep in mind the following: * Asset accounts should have the lowest account numbers, then liabilities, capital/equity, retained earnings, income and expenses with the highest account numbers. * It is best to only have one Capital/equity "C" account type and only one Retained earnings "R" account type. * Totals will be provided automatically at the end of each account type group. * All account numbers which end in 9 or 99 are not valid for normal Chart of Account activity but are provided for defining your own subtotal groups. The account numbers ending with a 9 are used by subtotal group 1, and the account numbers ending with 99 are used by subtotal group 2. A subtotal group 2 account always will clear any balance in a subtotal group 1 account. As mentioned above, when selecting your account numbers for each account you should avoid using numbers which end in 9 or 99. These account numbers are provided for subtotaling uses only. By -8- FINANCE MANAGER VERSION 3.0 EVALUATION COPY looking at the demo accounts Profit & loss report or the Balance Sheet report you can see how these subtotals can be used. Accounts ending in a "9" provide a subtotal of all accounts if the same account type (A,L,C,Etc) to the previous "9" account. Likewise, accounts ending in "99" will subtotal back to the previous "99". Subtotals are printed in account number order and are only printed with accounts of the same type (A,L,C,Etc). It is important to think about subtotals when you are assigning account numbers to your accounts if you want subtotals of certain account types. You may set up as many or as few subtotal accounts as you wish. Remember, these accounts are for subtotaling purposes only. They DO NOT have beginning balances or "Short Names" and NO transactions can be posted to them. When adding to or changing your Chart of Accounts you will be asked for: * Account number * Account name or title * Short or abreviated account name (5 Characters) * Account type * Beginning balance The beginning balance is usually zero, but the beginning balance option is provided for your convenence. Any time you enter a beginning balance or change the beginning balance you run the risk of an out of balance situation. For those of you who want to enter beginning balances, they are always positive numbers. A positive beginning balance is always the normal balance associated with that specific account type (ie Assets=debit, liabilities=credit Etc...). You can not enter a beginning balance on subtotal, Income or Expense account types. If you enter an account number which is already active, you will be shown the current information on that account and asked if you want to delete the account. If you answer YES, it will be removed, and if you answer NO, you will be able to change the information on that account. Press return on any field you wish to leave alone. Practice with the demonstration accounts to get familiar with adding, changing and deleting accounts. Any account number without a name is not active. The "Ctrl 4" (Keypad left arrow) keys can be used to go back to a previous field to make a correction. The "Short Name" field is used when entering transactions. It should be a unique 5 character abbreviation of the account name. The default is the first 5 characters of the account name. It is not advised to delete any accounts from the Chart of Accounts!!!! It is possible to get an out of balance condition if -9- FINANCE MANAGER VERSION 3.0 EVALUATION COPY you remove any account when, it does not have a zero beginning balance and when there are any Journal Transactions using that account number. In order to safely delete an Account from the Chart of Accounts, you must follow the procedure below. --------------- EVALUATION COPY - SECTION OMITTED ---------------- ENTERING TRANSACTIONS (General Journal Entries) Master Menu selection "F4" is used to enter journal entries. It is used to record each transaction. Any financial transaction which affects your Balance Sheet or Profit & Loss position needs a transaction. Some examples would be a purchase, paying a bill, income from a sale of goods or a pay check. One of the great things about FINANCE MANAGER is that it checks each transaction to be sure it is in balance. If you have set up your chart of accounts with all zero beginning balances FINANCE MANAGER will keep your accounts in balance. If you enter an out of balance transaction FINANCE MANAGER will let you know and give you a chance to correct it. When entering transactions you will be prompted for the following: Tran Date:__-__-__ Description:____________________ Debit Account:___ Debit Amount:__________ Credit Account:___ Credit Amount:__________ The last transaction entered is always shown on the top of the screen (unless this is your first transaction). If you press return without entering any data you will get the default data. If you make an error in a previous field use the "CTRL 4" (Keypad left arrow) key to backup one field. The default data will be the information from your last transaction. The active Chart of Accounts will be listed on the lower half of the screen. When you are at the Debit Account prompt you can choose your account (Highlighted on the lower half of the screen) by using the key pad keys with Num Lock off. Press RETURN to select the account. If you prefer, you also have the option of typing in the account number (it must be active) by hand. The credit account selection works in the same way. When you are at the Credit Amount prompt you do not have to enter any data. If you press return the amount will be the same as the Debit Amount. In fact you usually do not have to enter any credit amounts. If you put an amount in which is not the same as the debit amount the system will tell you your transaction is out of balance. The debit and credit amounts should match unless you are entering a two or more part transaction(see below). --------------- EVALUATION COPY - SECTION OMITTED ---------------- -10- FINANCE MANAGER VERSION 3.0 EVALUATION COPY ENTERING TRANSACTIONS WITH MORE THAN ONE DEBIT OR CREDIT Normally, most transactions have one debit and one credit. There are some instances, however, when you have the need for more than one debit or credit for a transaction. The following describes how to enter these types of transactions. --------------- EVALUATION COPY - SECTION OMITTED ---------------- At any time you may abort the ENTIRE transaction by pressing "Esc" or by answering the (Y/N) prompts with "N". As long as the sum of your debit amounts does not match the sum of your credit amounts for this transaction the system will tell you that the transaction is out of balance and prompt you for more debit or credit amounts. When you are on a continuation of a transaction you cannot enter a date or a comment as these fields are preset by the system based on part one of the transaction. When entering transactions, FINANCE MANAGER checks the format on the tran date, checks that debit and credit amounts are the same, and checks that you have both the debit and credit account numbers active on the chart of accounts. FISCAL YEAR, SETTING THE BEGINNING MONTH Your fiscal year starting and ending months are automatically set by your first transaction entered. --------------- EVALUATION COPY - SECTION OMITTED ---------------- CHANGING/CORRECTING GENERAL JOURNAL ENTRIES Master Menu selection "F5" is used to change existing transactions. If you discover you have made an error in an earlier transaction, this feature gives you the ability to change it. You will first be prompted for the date of the transaction you wish to change. FINANCE MANAGER will then find all transactions which have that date on them and ask you one by one if it has found the correct one. When it shows the one you wish to change on the screen, answer the "Is this it(Y/N)" prompt with a "Y" and you will be in change mode. Once you are in change mode, pressing return will leave the field unchanged. Changing data is the same as entering journal transac- tions described above. -11- FINANCE MANAGER VERSION 3.0 EVALUATION COPY SORTING GENERAL JOURNAL ENTRIES Sorting Journal entries is Master Menu selection "F6". When selected, this option will sort all Transactions by date and then by order of entry. This selection has no options and is fully automatic. One word of warning though. The DEFAULT disk drive will be used to keep a temporary file on and must have enough free space for a file as big as your "______.TRN" file on your data disk. If there is not enough space on your default drive to do this, you must put an empty disk in this drive before using this option or an error will result. Your sort will be aborted if you run out of disk space and your original transaction file will be unchanged. After the sort is complete there will be an empty file called "SORT.TMP" on your default disk drive. You may delete this file if you wish. The sort feature will also remove any deleted transactions from the transaction file permently. THE UTILITIES MENU The utilities menu follows. In the next 4 sections we will talk about each menu selection. FINANCE MANAGER UTILITIES MENU Esc Return to Main Menu F1 Change Default Date F2 Change Company Name F3 System Configuration F4 Graphics Display ENTER FUNCTION __ The following is a description of what each menu selection does. The "Esc" key will return you to the main menu. CHANGING THE DEFAULT DATE Utilities menu "F1". The default date is initially set when you enter FINANCE MANAGER. This date is used on all reports and menus. It is possible to change this date by selection "F1". The format of the date is "MM-DD-YY". CHANGING THE COMPANY NAME Utilities menu "F2" is not used very often. This selection gives you the option of changing the company name. It is mainly used if you have a typing error in the company name or if you just want to change it. CHANGING THE COMPANY NAME DOES NOT CHANGE YOUR DATABASE. See Master Menu selection "Esc" to change databases. -12- FINANCE MANAGER VERSION 3.0 EVALUATION COPY CHANGING THE SYSTEM CONFIGURATION The system configuration is used to set escape sequences to your printer and to select screen colors when using color monitors. The screen color selection does not change screen color if you are not using color. The Master Disk has a file called "FM.CNF" which is a sample configuration for an Epson printer. If you want to use this con- figuration you should copy this file to your DATA disk. If your DATA disk does not have the configuration file you will get the FINANCE MANAGER default configuration. Upon selecting the "F3" menu item you will be prompted for the following information. PRINTER INITIALIZATION ________________________ PRINTER TOP OF FORM ____________ NORMAL TO COMPRESSED ____________________ COMPRESSED TO NORMAL ____________________ COLOR #1 (0-7) _ COLOR #2 (0-7) _ The printer initialization prompt is used to set up your printer at the beginning of the program for special fonts, reset or what ever you want. An example might be to put your printer in a slow high quality mode. The "FM.CNF" file configuration will reset the printer, set the left margin at 8 and put the printer in elite mode on an Epson printer. You must enter ASCII DECIMAL codes and put a space between each one. The above example would be as follows: 27 64 27 108 8 27 77 The printer top of form is entered in the same way and is usually a "12". The Normal to compressed and Compressed to normal prompts are to change your printer from normal to compressed print and from compressed to normal print. If you do not have compressed font (16 chars per inch) then leave both of these inputs blank. Numbers "10" and "13" may not be used. Consult your printer manual for the correct escape sequences for your printer. Color #1 and Color #2 are used to select the screen colors when in color mode. You should never make both the same number, one is used for background and the other is used for foreground colors. The foreground is color #1 when using the main menu selections and -13- FINANCE MANAGER VERSION 3.0 EVALUATION COPY the foreground color is color #2 when using the other menu selections. The system defaults are "1" for color #1 and "3" for color #2. A list of approximate colors follows. 0 BLACK 4 RED 1 BLUE 5 MAGENTA 2 GREEN 6 BROWN 3 CYAN 7 WHITE The previous defaults are printed at the top of the screen, but must be reentered each time the system configuration is changed. You may use the "Ctrl 4" (back arrow) key to return to a previous field and you can use the "Esc" key to return to the menu without changing the last configuration setup. GRAPHICS DISPLAY To use this feature the following are required: * You must have an IBM color/graphics display board To be able to get a hard copy printout of the display you must also have the following: * An IBM/Epson dot matrix printer * You must have executed the DOS "GRAPHICS" command before running FINANCE MANAGER. See your DOS manual for details. This feature allows you to graph any active account balance by month. Upon selecting this option you will be prompted for the following: Enter Account Number(1-399):___ Enter month range for graph(1-12) month:__ thru:__ Enter the account number and the months you wish to graph. You must select at least two months to graph (i.e. Month: 1 thru: 2). FINANCE MANAGER will then read your data and produce a bar chart. --------------- EVALUATION COPY - SECTION OMITTED ---------------- At the bottom of the screen will be a prompt "Another graph(Y/N)?" and if you want to display another one enter "Y". At that point you will be back to the enter account number prompt. -14- FINANCE MANAGER VERSION 3.0 EVALUATION COPY THE REPORTS MENU The Reports menu follows. The next 7 sections will discuss each of the selections. FINANCE MANAGER REPORTS MENU Esc Go to Main Menu F1 List Chart of Accounts F2 Print Chart of Accounts F3 List (Screen) Reports F4 Print (Printer) Reports F5 Print (to Disk) Reports F6 EOY Posting: List Reports F7 EOY Posting: Print Reports ENTER FUNCTION __ --------------- EVALUATION COPY - SECTION OMITTED ---------------- The following is a description of each menu selection. The "Esc" key will return you to the main menu. LISTING OR PRINTING THE CHART OF ACCOUNTS The reports menu selection "F1" and "F2" are used to get listings of your active accounts on your Chart of Accounts. Selection "F1" is used to list the Chart of Accounts report to the screen and selection "F2" is used to print the Chart of Accounts on your printer. LISTING OR PRINTING REPORTS Menu selections "F3" and "F4" are used to list (to screen) or Print (to printer) financial statement reports. The available reports are as follows: * Account History Report * General Journal Report * Profit & Loss Statement * Balance Sheet Statement * Sources & Uses of Funds Statement Upon selecting Reports Menu item "F3" or "F4" you will be prompted for the following: -15- FINANCE MANAGER VERSION 3.0 EVALUATION COPY Print Account History listing(Y/N)_ Enter account history range # 1 selection, account:___ thru:___ Enter account history range # 2 selection, account:___ thru:___ Enter account history range # 3 selection, account:___ thru:___ Enter account history range # 4 selection, account:___ thru:___ Enter account history range # 5 selection, account:___ thru:___ Print General Journal listing (Y/N)_ Print Profit & Loss Report (Y/N)_ Print Balance Sheet (Y/N)_ Print Sources & Uses Report (Y/N)_ Enter Month Range For Reports (1-12) Month:__ thru:__ Print Trended Reports (Y/N)_ FINANCE MANAGER lets you select your reports. If you want the Account History report, General Journal report, Profit & Loss and Balance Sheet report or Sources & Uses of Funds report answer the corresponding option with a "Y" (or "N" if you don't want the report). If you answered "Y" on the Account History listing prompt you will be asked to enter up to five ranges of account numbers to print account history reports for. Pressing "RETURN" on range #1 selection will select all accounts. This selection option is useful to print account history reports on only a few account numbers because the account history report can use alot of paper when you have selected alot of accounts. The Account history is a great report for checking you checking account balance. Next you will be asked to select Month range for reports. This option allows you to select a range of months to report. If you wanted only February you would answer with Month 2 thru 2. If you want all months you would press return (default for all months). The next prompt asks if you want trended reports. If you answer Yes you will get the reports selected by month trended on one page (only P&L, BAL SHEET & SOURCE/USES reports are trended) and if you answer No you will get a summary report with all months selected on one report. Again if you do not have a printer, you should not select option "F4". PRINTING REPORTS TO DISK FILE --------------- EVALUATION COPY - SECTION OMITTED ---------------- -16- FINANCE MANAGER VERSION 3.0 EVALUATION COPY END OF YEAR (EOY) POSTING LIST OR PRINT REPORTS Reports Menu selections "F6" and "F7" are used for end of year posting runs. These options are exactly the same as the preceeding selections "F3" and "F4" with a major IMPORTANT difference. After printing the financial reports this option will close out all income and expense accounts and permanently post the net profit to the retained earnings (type "R") beginning balance. Before using this option, you should make a backup disk copy of your data disk. After the income and expense accounts are closed, the remaining accounts will have their beginning balances updated for the new year. The transaction accounts will be deleted and you will be ready to start the new year. All beginning balances will be equal to the ending balances on the reports just printed. IT IS VERY IMPORTANT to make a backup copy of your data disk before you use these menu selections. Your backup data disk will be your only way to recreate your last year (or last accounting period) should you want to get a listing of all your last year transactions. Generally you will only use these menu selections at the end of the year. Once you run EOY Posting you no longer can print reports for the months contained in the transaction file prior to running EOY Posting. The best time to run EOY posting is on January 1 and after you have made a backup copy of the data disk. You should not do EOY Posting at the end of an accounting period but rather at the beginning of the next accounting period. FINANCIAL MANAGER USES FINANCE MANAGER is an exellent way to track your financial standing. It allows you to keep a record of all your belongings and provide backup should you need. Your insurance company will love it because it shows a record of what you paid for everything you own. It is also useful to assess your financial standing. You can tell at a glance by looking at the Profit & Loss statement how much you are making and what you are spending that income on each month. Reports can be generated to show financial standing for a particular month, quarter, year or whatever range you wish. This is a great way to track your balances on your credit cards, car loans, house payments, charity or your checking account. -17- FINANCE MANAGER VERSION 3.0 EVALUATION COPY HELPFUL HINTS * DO NOT USE COMMAS when entering numeric fields. ---------- EVALUATION COPY - SECTION OMITTED ---------- * All subtotal accounts should be the same account type as the accounts included in the subtotal. * Account types should be grouped together, (i.e. all assets together) and in the following order. Assets, Liabilities, Capital, Retained Earnings, Income and Expenses * Assets should have the lowest account numbers and Expenses the highest account numbers. (See demo chart of account for examples) ---------- EVALUATION COPY - SECTION OMITTED ---------- * Subtotals 1 & 2 are normally cleared between different account types when printing reports. There is one acception to this. When printing type "C" and "R" accounts the subtotals are not cleared. This allows the user to have a NET WORTH subtotal which is a total of the "C" and "R" type accounts. AUTHORS NOTES If you have any comments or suggestions about changes which would make FINANCE MANAGER more useful to you, please send your suggestions to us. We will look at all comments and suggestions and if they would be advantages for most users we will include them in future versions of FINANCE MANAGER. UPGRADE POLICY When you send in your contribution with the version number of your copy we will send you a registered copy of the latest version of FINANCE MANAGER. You will also be notified of all future releases which will be made available for a small disk charge. ENHANCEMENTS BY VERSION 2.0 - First major release 2.1 - Multiple debits/credits per transaction -18- FINANCE MANAGER VERSION 3.0 EVALUATION COPY - Trended financial reports 2.2 - Graphics capability added - Adjustable fiscal year capability - Send reports to disk file 3.0 - Date input format changed - Accept up to 9 million in balances - Better error checks - Display of file names on disk Anyone may request a copy of a user supported program by sending a blank, formatted disk to the author of the program. An addressed, postage paid return mailer must accompany the disk. A copy of the program, with documentation on the disk, will be sent by return mail. The program will carry a notice suggesting a contribution to the program's author. Making a contribution is completely voluntary on the part of each user. DISCLAIMER In no event will Genesis Software be liable to you for any damages, including any lost profits, lost savings or other incidental or consequential damages arising out of the use of or inability to use these programs, even if Genesis Software has been advised of the possibility of such damages, or for any claim by any other party. RESTRICTED PERMISSION TO COPY FINANCE MANAGER is NOT a public domain program. It is copyright(C) 1984 by Genesis Software. Clubs and other non-profit organizations are granted permission by Genesis Software to freely copy this evaluation version and the documentation and share it with their members, so long as: 1. No price is charged for the software or documentation. However, a distribution cost may be charged for the cost of the diskette, so long as it is not more than $10 total. 2. Club members are informed of the user-supported concept and encouraged to support it with their donations. 3. The program or documentation are not modified in any way and are distributed together. -19- FINANCE MANAGER VERSION 3.0 EVALUATION COPY THE USER SUPPORTED CONCEPT User supported Software If you are using this software and find it to be of value to you, your contribution will be appreciated. ($40 is suggested) Genesis Software P.O. Box 16007 Colorado Springs, CO 80935-6007 Regardless of whether you make a contribution, you are encouraged to copy and share this program. User supported software is an experiment in distributing computer programs, based on these beliefs: 1. That the value and utility of software is best assessed by the user on his/her own system. 2. That the creation of personal computer software can and should be supported by the computing community. 3. That copying of programs should be encouraged, rather than restricted. Anyone may request a copy of a user supported program by sending a blank, formatted disk to the author of the program. An addressed, postage paid return mailer must accompany the disk. A copy of the program, with documentation on the disk, will be sent by return mail. The program will carry a notice suggesting a contribution to the program's author. Making a contribution is completely voluntary on the part of each user. Free distribution of software and voluntary payment for its use eliminates costs for advertising and copy protection schemes. Users obtain quality software at reduced cost. They can try it out before buying, and do so at their own pace and in the comfort of their own home or office. The best programs will survive, based purely on their quality and usefulness. Please join the experiment. If you believe in these ideals, your contribution is solicited to help make them work. -20- FINANCE MANAGER VERSION 3.0 EVALUATION COPY IF YOU NEED HELP It is our express goal to provide the highest quality programs for the lowest price. Nobody benefits more from this policy than you, the computer user. The best way to receive help with your questions or a response to your suggestions is to write a letter to us. Be sure to carefully detail the problem and ALL symptoms. Please include a stamped, self addressed return envelope. We will respond to all such mailings. Before writing please carefully re-read the documentation one more time looking for an answer to your question. If you are not a registered user we may not be able to answer your questions specifically. Our time is a limited resource and we feel it is only fair that we spend it on our registered users. WHY SHOULD I PAY? You are trusted to use this copy of FINANCE MANAGER for evaluation purposes only, until the requested donation is made. There are some solid reasons for sending in your payment. 1. It is the right thing to do. You will feel a lot better about using FINANCE MANAGER. 2. When we receive your donation we will send you the latest version. This is the version with the fewest bugs and the newest features. New features are being added regularly to this program. 3. You will receive a complete, printed copy of the documentation. 4. We will add you to our list of supporters. Every time a new version comes out, we will automatically send you a note giving you the option of buying the new version for a nominal update charge. 5. We will give you "priority" treatment if you need to write to us with problems or questions. INDEX --------------- EVALUATION COPY - SECTION OMITTED ---------------- -21- FINANCE MANAGER VERSION 3.0 EVALUATION COPY ---------------------------------------------------------------- | O R D E R F O R M | | | | | | | | PURCHASED FROM: Genesis Software | | P.O. Box 16007 | | Colorado Springs, CO 80935-6007 | |--------------------------------------------------------------| |DATE: | OUR ORDER NO. | YOUR ORDER NO. | VERSION NUMBER | | / / | FM0030E | | | |--------------------------------------------------------------| | | |SOLD TO: _____________________________________________ | | | | _____________________________________________ | | | | _____________________________________________ | | | |--------------------------------------------------------------| |SALESMAN: |TERMS: |DATE SHIPPED: |F.O.B. | | GS100 | NET 30 | / / | | |==============================================================| |QUANTITY | DESCRIPTION | UNIT PRICE | AMOUNT | |--------------------------------------------------------------| | 1 |FINANCE MANAGER Ver. 3.0 | $40.00 | $40.00 | | | | 1 |Complete printed manual | N/C | N/C | | (free with registration) | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | SALES TAX | 0.00 | |Please make check payable to --------------------------| | GENESIS SOFTWARE | TOTAL | $40.00 | ---------------------------------------------------------------- -22- -------------------------